Special Event Application Information:

The Special Event Application must be submitted at least 60 days in advance and no more than one year in advance of event date. A $30 non-refundable fee must also be submitted to start the process of review of your application. If you submit an application but do not submit an application fee, your application will not be reviewed. A refundable deposit of $700 must be submitted once application is completed. The check or credit card deposit must be submitted in the name of the event organizer. If you have any questions, feel free to contact Administrative Support at (707) 648-5389 or recreation@gvrd.org.  Please fill out the application according to your event date:

Consider the following Questions when Planning your Special Event:

In order to make the application process as easy as possible, please have the answers to the following questions. These questions will be asked on the application:

• Are you, the applicant, producing this event on behalf of another organization?
• Will your event have any inflatables, banners, parked cars, or other promotional elements/features?
• Will there be amplified sound?
• What type of event are you organizing?
• Will the total number of people attending be more or less than 1000 attendees?
• Are you requesting permission to serve food or beverages?
• Are you requesting to sell food or beverages?
• Are you requesting to display or sell merchandise?
• What is the anticipated number of attendees?
• Will the event be more than one day?
• Are you requesting to serve or sell alcoholic beverages?
• Will your event have portable toilets?
• Will you have booths or tables at your event?
• Will your event have fences or barricades erected?
• What is your 1st and 2nd location and date choices?
• What are your details regarding setup and take down?

The Application Process:

The application will be reviewed after completing the Special Event Application and paying a $30 application processing fee. Please note that completing the application and paying the $30 fee does not guarantee approval of your event. To pay the application processing fee, please call our office at: (707) 648-5389. 

A Certificate of Insurance, Endorsement Page, and several additional documents will be required 72 hours before the event date. Please review the full insurance requirements outlined in the Special Events Application.

Cancellations:

Event Organizer will forfeit 25% of facility fees for any cancellation once the invoice is issued and all facility fees for any cancellation within 14 days of the scheduled event.